HR & Admin Officer

The National Incubation Center Faisalabad is a collaborative venture by FFC, Change Mechanics, Founder Institute, CyberVision Technologies, and Mehmood Group, funded by Ignite under the Ministry of IT & Telecom (MoITT). As the first purpose-built facility in the region, NIC Faisalabad is committed to nurturing innovation and entrepreneurship across key sectors such as agriculture, textiles, technology, climate change, and energy. We offer comprehensive support to aspiring entrepreneurs and startups, including incubation, mentorship, cutting-edge workspace, and vital industry connections.

Job Summary:

The HR & Admin Officer is responsible for managing the human resources functions and administrative operations of the organization. This dual role involves handling recruitment, employee relations, attendance tracking, while also overseeing office administration, facilities management, and ensuring the smooth day-to-day operations of the workplace. The ideal candidate will be highly organized, detail-oriented, and capable of balancing multiple responsibilities in a dynamic work environment.

Key Responsibilities:

Human Resources:

• Recruitment & Onboarding: Manage the full recruitment cycle, including job postings, candidate screening, interviews, and onboarding of new employees.
• Employee Relations: Serve as a point of contact for employees, addressing queries and concerns, and fostering a positive work environment.
• Performance Management: Assist in the development and implementation of performance appraisal systems, and support managers in employee evaluations.
• Learning & Development: Coordinate employee training programs and professional development initiatives.

• HR Compliance: Ensure all HR practices comply with local employment laws and organizational policies and maintain H.R files, leave records, attendance etc.

Administration:

• Office Management: Oversee the general administration of the office, including facilities management, maintenance, and supplies procurement.
• Administrative Support: Provide administrative support to management and staff, including scheduling meetings, preparing reports, and maintaining records. The Administration officer will also resolve any issues going on with the stakeholders.
• Travel & Logistics: Coordinate travel arrangements, accommodation, and logistics for staff and visitors.
• Vendor Management: Liaise with external vendors and service providers to ensure efficient and cost-effective office operations.
• Document Management: Maintain and organize company records, documents, and correspondence.
• Procurement: Manage the procurement process to ensure adherence to sound financial principles and achieve optimal value for money.

Key Skills & Competencies:

• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Proficiency in HR software and Microsoft Office Suite
• Knowledge of labor laws and HR best practices
• Attention to detail and problem-solving skills
• Ability to maintain confidentiality and handle sensitive information

Qualifications:

• Bachelor’s degree in human resources, Business Administration, or a related field
• Proven experience in HR and administration roles
• Familiarity with HR management systems and office management procedures

  Last date to apply: 5th September, 2024